Statutes of the Consortium of Universities of the Region of Madrid and the UNED for Library Co-operation.

According to the last update approved by the Governing Board of the Madroño Consortium in the meeting of 27 October 2014

The Consortium was created in Madrid on 27 September 1999 and on this same date the statutes were approved (Official Bulletin of the Region of Madrid, 5 November 1999). On 28 February 2007, the Technical Commission agreed with the modification proposal of the statutes, which was approved by the Governing Board on 28 March 2007. These statutes were modified by the Governing Board on 13 December 2012 and again on 27 October 2014. 

CHAPTER I. General regulations
CHAPTER  II. Governing bodies
CHAPTER  III. Governing Board
CHAPTER  IV. Technical Commission
CHAPTER  V. The President of the Consortium
CHAPTER  VI. Management posts
CHAPTER  VII. Financial regime
CHAPTER  VIII. Member separation and dissolution

CHAPTER I. General regulations

Article 1

The University of Alcalá, the Autonomous University of Madrid, the University Carlos III of Madrid, the Polytechnic University of Madrid, the UNED (National University of Distance Learning) and the University King Juan Carlos are full members of a Consortium named " Consortium of Universities of the Madrid Region and the UNED for Library Co-operation", with the main aim of improving the quality of library services through co-operation between libraries and with the following goals:

a) Increasing scientific productivity with the improvement of access for the university community of the Consortium to the existing bibliographic collections through bibliographic information and loans between libraries.

b) Improving existing library services and saving on cataloguing costs by sharing existing resources, especially bibliographic and authority registers.

c) Promoting co-operation plans, joint library services, the shared purchase of resources and the connection to national and international networks.

d) Experimenting and promoting the use of new information technologies in library services and reinforcing library staff training.

e)  Collaborating with other initiatives that arise from the co-operation between libraries and shared catalogues, especially in the region of Madrid.

Article 2

The Consortium is of voluntary and indefinite character, is a non-profit and public law entity, and is regulated by these statutes and additionally by applicable law.

Article 3

The Consortium has legal personality to fulfil its aims and can carry out acts of administration and conveyance of property, sign contracts and in general, all the required acts to achieve, in accordance with the applicable legislation for each case, the goals established in the statutes.

Article 4

The Consortium's headquarters will be located in the Region of Madrid. The address will be established by the Governing Board.

Article 5

The incorporation of other organizations or entities to the Consortium, with prior approval of these statutes, will be regulated by Article 14 and will require adaptation of the composition of its bodies.

CHAPTER II. Governing Bodies

Article 6

The Consortium will be regulated by the following bodies:

Collegiate bodies

a) Governing Board

b) Technical Commission

Individual bodies or management positions

c) President of the Consortium

CHAPTER III. The Governing Board

Article 7

7.1 The Governing Board is the highest body of the Consortium and is formed by the Rectors, or a person whom they delegate, of each of the entities of the Consortium.

7.2 The members of the Technical Commission will attend the meetings of the Governing Board and have the right to speak but not to vote.

Article 8

8.1 The Governing Board will choose among its members the President of the Consortium, who will also be the President of the Board.

8.2 The Governing Board will choose the person who will act as Secretary.

Article 9

The responsibilities of the Governing Board are:

a) Approving the programme of activities

b) Approving the budget, rates and staff

c) Monitoring the budget

d) Approving the management report and balance sheet of the previous tax year

e) Agreeing to new member admissions

f) Appointing and dismissing posts in the Consortium

g) Creating advisory commissions on themes related to the goals of the Consortium

h) Agreeing to the modification of the statutes

i) Approving the regulations of the Consortium

j) Agreeing to the dissolution and liquidation of the Consortium

k) Agreeing to the acts of conveyance of property of the Consortium

l) Approving legal actions

m) Solving interpretation and compliance problems regarding these statutes

Article 10

10.1 The President, or in his name, the Secretary of the Board, will convene the members of the Governing Board at least once a year for an ordinary session. The Board can also hold extraordinary meetings on the President's initiative or when at least a third of its members so request.

10.2 The Secretary will record the minutes of each session.

10.3 The call for the meetings will be in written format and include the agenda and all members will be notified at least seven days before, except for extraordinary meetings for which a minimum three working days are required.

Article 11

11.1 Agreements will be adopted by a majority of the Governing Board, except when the Statutes establish a different regime.

11.2 The favourable vote of two thirds of the legal number of members of the Governing Board will be required to validate agreements adopted on the following topics:

a) Admitting and excluding members to the Consortium.

b) Modifying the statutes and approving regulations of the Consortium.

c) Appointing and dismissing posts in the Consortium.

d) Agreeing to dissolve and liquidate the Consortium.

11.3 The assumption on behalf of the Consortium of economic obligations not foreseen in its annual budget will require the approval of the Governing Board and entail, if applicable, modifying the budget. The modification of the financial obligations of the institutions of the Consortium will require previous, explicit and written authorization of the governing bodies of these institutions, except for the credit operations required to cover the necessities of the treasury according to the rights recognized to the Consortium.

CHAPTER IV. The Technical Commission

Article 12

12.1 The Technical Commission is the body for administering, budgeting and advisory services with the powers assigned to it by the Governing Board.

12.2 The Technical Commission will consist of the library directors of each university member of the Consortium. It will be presided over by the library director of the university holding the presidency. The secretary will be designated by the Governing Board.

12.3 The Technical Commission, with support from a technical office, will also have the responsibility to provide:

a)  Proposals for the overall programme of activities.

b) Proposals for the budget, rates and staff.

c) Proposals for the revision of the budget.

d) The report on the management and the balance sheet of the previous year.

e) Proposals for the admission of new members.

f) Proposals for modifications of the statutes.

g) Proposals for the regulations of the Consortium.

h) Proposals for the exercise of legal actions.

i) The creation of work groups for technical support.

Article 13

The Technical Commission shall meet, when convened by the secretary, at least once every term.

Article 14

For decision making at least half of the members of the Technical Commission must be present, including the Secretary. Resolutions will be adopted by the majority of the votes cast.

CHAPTER V. The President of the Consortium

Article 15

The President of the Consortium shall be elected from the members of the Governing Board.

The office of President shall last for one year.

Article 16

The responsibilities of the President of the Consortium shall include:

a)  Representation of the Consortium

b)  Convening and presiding over the Governing Board

c) Execution of the agreements

CHAPTER VI. Management posts

Article 17

The Governing Board, according to articles 8, 9, 11 and 12, shall have the power to create or eliminate those management posts considered appropriate and assign them the powers to guarantee the aims of the Consortium.

CHAPTER VII. Financial System

Article 18

To carry out the aims of the Consortium the following resources are available:

a) The income produced by the fees paid by the member libraries.

b) The income produced by the fees of the associate entities.

c) The annual subsidies provided by the Region of Madrid for the functioning of the Consortium.

d) Other contributions provided by the entities of the Consortium.

e) The contributions, subsidies, donations, legacies and so on, which come from both public and private institutions and individuals.

Article 19

The Consortium shall establish, as necessary, the rates users should pay for the services provided.

Article 20

20.1 For financial control the Consortium shall comply with current legislation and be subject to timely auditing controls.

20.2 The economic activities of the Consortium shall comply with those stipulated in the annual budget approved by the Governing Board.

CHAPTER VIII. Separation and dissolution of members

Article 22

22.1 The separation by their own choice of any of the entities that make up the Consortium shall be notified to the President of the Consortium, who will in turn, inform the Governing Board and become effective  from the next meeting.

22.2 The Consortium shall be dissolved with the agreement of two thirds of the members or in the case of legal or material impossibilities to fulfill its aims.

22.3 The agreement for the dissolution of the Consortium shall determine the destiny of its goods and resources.